Countdown Checklist

One Year

• Take a tour of the Lodge and have an initial meeting with your Wedding Coordinator
• Decide what time of year you would like to have your wedding, and ask for a list of available dates
• Read through your Wedding Information Package
• Choose a wedding date
• Submit the $5000 deposit and sign your contract

Six Months

• Finalize your guest list at the Lodge & decide who goes into which guest lodge, who will receive a room with an ocean view, and who will need a suite with a pull-out couch (families with small children, for example)
• Send out invitations
• Be sure to include the Lodge’s website on your invitation, with instructions for your guests to call us directly to book their accommodations
• Organize additional accommodations nearby (if your wedding party is larger than 45-50 guests)
• Meet with potential vendors: florist, hair & makeup, photographer, musician/DJ, wedding cake bakery, wedding commissioner, wedding supply rentals (chairs, chair covers, tables, tents/canopies)
• Arrange for taste testing of possible menu & wine options

Three Months

• Make your final decisions on vendors and submit appropriate details & contracts
Two Months
• Decide on your menu & inform your wedding coordinator
• Keep an accurate count of your RSVPs and any dietary requirements your guests may have
• Contact the Front Desk to check in on your rooming list
• Communicate which rooms you are paying for

One Month

• Put together an itinerary for your day
• Using your RVSPs, begin creating your seating plan
• Plan how you will indicate food selections for each guest
• Ask those you wish to give speeches or toasts to prepare something
• Your final menu & wine selections are due, as well as your expected number of guests
• Your second deposit is due, which includes estimated food & beverage costs, taxes, gratuities, all accommodations booked by the wedding couple, and any empty rooms.
• Contact your wedding coordinator to discuss organizing any group or private activities before or after the wedding date, such as kayaking, zodiac trip, hiking etc.

Two Weeks

• Submit your final guest numbers, seating plan, and itinerary to your wedding coordinator
• Assign small tasks to family and friends: cake & flowers pick-up, decorations & centerpieces, place cards & seating chart, slide show & music, guest book, etc.

Day of Arrival

• Check-in at 3:00pm
• Have a meeting with your wedding coordinator to go over the details of the day
• Make sure your slide show and music equipment is tested out
• Relax and enjoy yourself!